Privacy Notice

Last updated: 27 August 2026

Dutchie Beach Sprint respects the privacy of visitors, participants
and other parties involved. In this privacy statement we explain which
personal data we process, why we do so and what rights you have
you have with that.

1. Who is responsible for your personal data?

Dutchie Beach Sprint is responsible for the processing of
personal data via this website and surrounding the organisation of the
event.

For questions about privacy or the use of your personal data, you can
you can contact us:

Dutchie Beach Sprint
Email:

info@dutchiebeachsprint.nl

Website:

www.dutchiebeachsprint.nl

2. What personal data do we process?

What data we process depends on how you use our
website is used or you contact us.

Contact form

When you use the contact form, we may collect the following
processing data:

• Name
• Email address
• Telephone number
• The content of your message
• Other information that you provide to us yourself

Registration as a participant or show car

When you register as a participant or register a vehicle as
showcar, we can process the following data, amongst other things:

• Name
• Email address
• Telephone number
• Address and country
• Vehicle details, such as make, model and year of manufacture
• Driving licence number
• Insurance number
• Photos of the vehicle
• Additional information you provide upon registration

We only request data that is necessary for the registration
assess, to communicate with you and the safety and organisation of
safeguard the event.

Tickets and payments

When online ticket sales are available and you buy a ticket
or complete a registration, we may process data such as:

• Name and contact details
• Order and ticket details
• Payment status
• Invoice details, if applicable

Full payment details, such as bank or credit card details, are
typically processed directly by the payment provider used.
Dutchie Beach Sprint only receives the information necessary to
to handle payment and ordering administratively.

Website traffic and technical data

When visiting the website, technical data may automatically
are being processed, including:

• IP address
• Date and time of the visit
• Browser type and device details
• Visited pages
• Technical log and security data
• Cookie preferences

These data are used to make the website function properly and securely
function, to prevent abuse and to resolve technical issues
loosen.

3. Why do we process personal data?

We process personal data for the following purposes:

• Answering questions and messages
• Assessing and processing applications
• Organising the Dutchie Beach Sprint and ensuring it runs safely
• Managing participants, showcars and visitors
• Processing tickets, orders and payments
• Sending practical information about the event
• Carrying out our administration
• Securing and technical management of the website
• Prevention of spam, fraud and abuse
• Complying with legal obligations
• Handling incidents, complaints or insurance matters

We do not use your data for other purposes without you there
to inform about in advance.

4. On what legal bases do we process data?

Dutchie Beach Sprint processes personal data on the basis of one or
multiple legal bases under the General Data Protection Regulation:

• Performance of a contract:
  for example during registration or ticket booking.
• Legitimate interest:
  such as answering questions, securing the website
  and organising a safe event.
• Legal obligation:
  for example for the financial administration.
• Consent:
  when we explicitly ask you to do so, for example for
  certain cookies or the use of imagery.

When processing is based on consent, you can
withdraw consent at any time. The withdrawal of consent does not
impact on processing that was lawful prior to that moment
taken place.

5. How long do we retain personal data?

We do not retain personal data longer than necessary for the purpose
for which they were collected.

• Contact messages:
  maximum of two years after the last substantive correspondence.
• Details of participants and show cars:
  no more than one year after the end of the event in question.
• Driving licence and insurance numbers:
  maximum of three months after the event, unless a longer period is required
  are due to an incident, claim or legal obligation.
• Rejected or withdrawn applications:
  maximum of three months after the selection or the event
  Completed.
• Uploaded vehicle photos:
  for as long as these are necessary for assessment and organisation, or longer
  where separate permission has been granted for publication.
• Financial and administrative details:
  for the statutory retention period, which is usually seven years.
• Technical security and server log data:
  in principle, a maximum of thirty days, unless further investigation into a
  security incident is necessary.

When data is no longer required, it is deleted or
anonymised.

6. Do we share data with others?

We do not sell your personal data.

We may share data with parties who assist us in
providing the website or organising the event, such as:

• Hosting and email providers
• Technical website administrators
• Ticket and payment providers
• Suppliers involved in participant registration
• Security and spam prevention services
• Insurers, emergency services or competent authorities when this
  is necessary
• Administrative or legal service providers

We ensure that parties processing personal data on our behalf
necessary security and confidentiality agreements.

We only disclose personal data when necessary
for the purposes of our services, to comply with a legal obligation
to comply with or to protect overriding interests.

7. Security and spam prevention

We take appropriate technical and organisational measures to
to protect personal data against loss, misuse, unauthorised
access and unauthorised disclosure.

The website uses technical security and
spam prevention measures. In doing so, technical data, such as your
IP addresses, browser information and interactions with the website are
Processed.

When Google reCAPTCHA is used, Google may process this data
process in order to assess whether a form has been completed by a human or a
An automated system is used. This processing is also subject to
Google’s privacy policy and terms and conditions apply.

8. Cookies

The website uses cookies and similar technologies.
Functional and security cookies may be used without prior
consent be used when these are necessary to
to make the website function properly and securely.

For analytical, preference or marketing cookies, we ask in advance
consent when legally required. Via the cookie banner
you can set your preferences and change them again later.

More information about the cookies used, providers, purposes and
retention periods are in our
cookie policy.

9. Transfers outside the European Economic Area

Some technical suppliers may process personal data outside the
Process European Economic Area.

When that happens, we ensure that a valid
legal basis and appropriate safeguards are in place. This can
for example, an adequacy decision, participation in the EU-US Data
Privacy Framework or the use of by the European Commission
are approved standard contractual clauses.

10. Photographs and visual material

During Dutchie Beach Sprint, photos and video recordings may be
produced for the purposes of reporting on and promoting the event.

When someone is clearly and recognisably central in the frame
When processing personal data, we take the individual’s privacy interests into account. You can contact
contact us when you object to the use of a
specific photo or video in which you are recognisably depicted.

Images that are uploaded with an application are used by us in
the body responsible, in the first instance, for assessing and processing that application.
For other uses, we will seek separate consent where necessary.

11. Your privacy rights

You have the right to:

• To request access to the personal data we process
• Having incorrect or incomplete information corrected
• To have your personal data deleted
• To have the processing of your data restricted
• Objecting to the processing of personal data
• To receive your data in a portable format
• Withdrawing previously given consent

You can submit a request via

info@dutchiebeachsprint.nl
.

To prevent misuse, we may ask you to provide further information
with which we can verify your identity. We will in principle respond
within one month of your request.

12. Making a complaint

Do you have a complaint about the way in which we handle your personal data?
How should you proceed? Please get in touch with us first, so that we can work it out together
be able to search for a solution.

You also have the right to lodge a complaint with the
Dutch Data Protection Authority

www.autoriteitpersoonsgegevens.nl
.

13. Data relating to minors

Our website is not intended for use without a parent’s consent or
legal representative to collect personal data from
children under the age of sixteen.

Do you think that we can nevertheless process data of a
Have you received a minor? If so, please contact us so that we can
check this data and, where necessary, delete it.

14. Changes to this privacy policy

We may amend this privacy statement when the website, the
event or the applicable regulations change.

The most up-to-date version is always on this website. At the top of the
statement we state the date of the last modification.